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British Military Medals (Large Reference Book)
Donation Guidelines (incl. Memorial Gifts).
January 2020: Clarification on items we might consider for donation:
In terms of donations and memorial gifts, we encourage donations of items to the museum for the archive and collections along the following lines – and are grateful for them:
We have an active interest in linked social/military archives that present a picture of one of our soldiers. We call this a ‘Bundled Archive’.
Ideally, a ‘bundled’ archive would consist of a range of the following key items (this makes it easier for us to sort and prioritise how it is displayed).
- Personal ID including portrait photographs (ideally labelled), army paybooks, membership cards etc.
- Medals, uniform regalia (including medal cards and citations)
- Photographs in service (again, with person labelled)
- Uniform items (regular service uniform up to WW2 – no Dress uniforms issued after 1900 please)
- Personal items of equipment (no firearms unless deactivated to 2017 standard and attributed specifically to the person’s service)
- Diaries and personal accounts, including correspondence relating to service
- Newspaper and other media pertaining to the person/events/battles etc.
- Official entries in Hansard/Gazette/etc. or civic citations
- Photos in later life/non-uniform/other
- Obituary, testimonials etc.
- Mention in published literature/books (especially recognised Corps or Regimental texts)
We are especially interested in items that show an interesting element of a person’s service or life, for example a bullet dented coin, or a series of love letters home.
It is far less in our interest to accept individual items from the list above as these don’t show the person ‘in the round’.
We no longer have space nor the resources to accept items of uniform post WW2, nor any ephemera or ‘trench-art’.
As a near complete collection, we are not actively collecting other items at the present time.
If the donated items are intended for sale such that their proceeds can be used for the Museum’s development, please ask the donor to agree this with the Director.
We cannot accept items from the following categories:
- Unlicensed or active firearms
- Certain personal weapons or improvised weapons (such as knuckle dusters, coshes etc)
- Items containing or likely to contain asbestos (respirators or gas masks)
- Items containing or likely to contain Radium (dials, instruments, watches and compasses pre- 1950 or certain weapons sights)
- Spent or active munitions, part or remnants of munitions, shrapnel or battlefield finds.
- Human remains, bones, hair, or items stained with bodily fluids (blood etc)
- Archaeological finds, notably from a battlefield or war site.
- Items of Nazi origin, or items connected with fascist regimes.
- ‘Liberated’ items from WW2 or beyond.
- Items with Colonial interpretations or connections
- Any other items where provenance and ownership cannot be proven beyond doubt.
- Large items, including framed paintings or flags, or items of sculpture, without first submitting a photograph and sundry details.
- Items requiring substantial restoration, or where their poor condition places upon the Museum a liability to restore them that is beyond our means.
- Items of offensive nature.
- Reproductions or facsimile items, or items copied from the original without provenance.
- Items that carry a restriction or condition on their potential display or usage. (i.e. items that are donated on condition we put them on display).
- Items donated only on loan or long-term loan.
We are always grateful of offers of donations to our Museum, but if there is any doubt about the above guidance, we encourage the donor/you to talk to us before bringing items into the museum.
Owing to strict rules that apply to the UK Museum sector, we have duties to record and report all donations, including sharing of sensitive data, with legal authorities should questionable items come to our notice. We feel it is important to share this information with our potential donors, although please do not infer from this that we believe their/your offer to be anything but kind and legitimate and for which we are sincerely and genuinely grateful.
Soldiers of Shropshire Museum is a Regimental Museum which houses the collections of the major county Regiments – the King’s Shropshire Light Infantry and its ancestors; the Shropshire Yeomanry; the Shropshire Royal Horse Artillery and the related county Militia, Volunteers and Territorials of Shropshire.
|The museum displays were completely refurbished after a terrorist attack in 1992, re-opening in 1997, and the collection now proudly lives up to the regimental motto: Aucto Splendore Resurgo (I rise again in Greater Splendour)|
|The exhibition starts in the East Tower and mezzanine, with a display of regimental artefacts and on the Modern Army and The Rifles – the successor to the KSLI. The modern theme, with exhibits on recent deployments, modern armament, uniform and medals continues as you get your first view of the Main Hall below…|
|The Main Hall tells the story of the Shropshire Regiments, starting with the formation of the 53rd (Shropshire) Regiment by Colonel William Whitmore of Apley in 1755 and of the 85th Light Infantry (the first Light Infantry regiment) by Colonel The Viscount Pulteney in Shrewsbury in 1759. The French Wars of 1793 to 1815 saw the formation or extension of Shropshire’s local regiments, the county Militia, the Yeomanry and the Volunteers, whose successors continue to be represented in today’s armed forces as Reservists. The displays follow the regular regiments up to 1914 as they help to carve out and then garrison a world-wide empire, with the Volunteer and Territorial regiments at home ready for any crisis which might threaten the Nation.|
|Whilst the Main Hall shows the spectacular part of the regiments’ histories up to 1914, on the ground floor of the Castle, the visitor is taken through the grimmer times of the two World Wars when the men and women of Shropshire served in their thousands, many in specially raised Service and Home Guard battalions.|
|The regimental story continues with displays on the withdrawal from empire in Africa and the Far East and the era of the Cold War, with the exhibit devoted to the Korean War of 1950-53 illustrating a (then) new phase of soldiering, for the first time under the flag of the United Nations.|
The late 1960s saw both the Yeomanry and the KSLI become part of a more integrated British Army, reflecting its strategic position as global peacekeeper. In 1968, the five regiments of the Light Infantry Brigade (the KSLI, Oxfordshire and Buckinghamshire Light Infantry, Somerset and Cornwall Light Infantry, King’s Own Yorkshire Light Infantry and Durham Light Infantry) amalgamated to form The Light Infantry, with the 1st KSLI being redesignated as the 3rd Battalion of the new regiment.
In 1969, the Shropshire Yeomanry regiment was replaced by No. 4 Squadron, 35 (South Midlands) Signal Regiment and the Shropshire Yeomanry Cadre. These later formed the Shropshire Yeomanry Squadron of the Queen’s Own Mercian Yeomanry before their amalgamation into the Royal Mercian and Lancastrian Yeomanry and subsequent re-subordination to the Royal Yeomanry.
Before carrying out a research enquiry, the Museum asks for a donation to our funds to cover the cost of staff resource. An minimum donation of £22 will be asked for, payable upon submission of your enquiry. This donation is non-refundable, even if we cannot answer your query. To submit this donation by PayPal, please add ‘Research Service’ to your basket. You will need to fill in the following enquiry form.
If you wish to pay by cheque and submit a paper form, please print off the following SRM Research Enquiry Form
and send a cheque for £22, made payable to Soldiers of Shropshire Museum, to:
Soldiers Of Shropshire Museum – Research
Please allow up to 8 weeks for research to be conducted: We have a small but dedicated team of research volunteers working hard but also have a backlog to work through.
The Museum has a Research desk, with Regimental histories etc. freely available for use. Printed histories, journals and other documents are also available to researchers by prior arrangement.
The Museum’s archives and photo collections are limited but may be searched by prior arrangement. Looking through our archive is time-consuming so please do plan well in advance. We need at least 21 days’ notice for research visits – please call 01743 358516 to book. Visits of this nature are free, but we welcome a donation. Please note, we expect you to be able to carry out your research unaided, but can arrange to have a volunteer help you so please ask at the time of booking if you need this.
Many of the Museum’s formal archives (e.g. War Diaries) are now housed in the nearby Shropshire Archives, on Castle Gates and are available for inspection there.
They are catalogued on a CALM database and are also available online via Access2Archives.
Tracing a soldier:
In common with other regimental Museums, we hold no personal service records of soldiers of any era, but we can help in accessing records pre 1920 for a fee.
Soldier’s Documents (WO97s) are held only in The National Archives at Kew. These are available online for a fee via findmypast.co.uk, though only a fraction now survive.
Service records for the First World War are held at the National Archives at Kew. Service records, medal awards and pension records between these years can be accessed through ancestry.co.uk. There are also online registers for the Silver War Badge.
Please note that apart from the medal records (which are more or less complete) only about 20% of the records survived the bombings of the Second World War.
Records for soldiers discharged after c.1921 are retained in Ministry of Defence archives. To request a service record of a deceased relative please visit https://www.gov.uk/guidance/request-records-of-deceased-service-personnel
Only next of kin may apply for copies.
Army Personnel Centre
65 Brown St
For information on medals issued to any soldier in any era please contact:
MOD Medal Office
Digital Platform for Developers
You can use our metadata to create a new widget, mashup or application. We have an Application Programmer’s Interface (API) that is easy to use and quick to get started with. Via the API you can submit search queries to return metadata from our Modes Collections Management System about our museum objects.
The API is based upon OpenSearch, and by default takes a Lucene style query syntax. The API is available via a rate limiting proxy, API search requests are limited to 120 requests per hour. The data made available through the API is licenced as Creative Commons Attribution Non-Commercial 2.0 UK and you are asked to provide a credit and link back to Soldiers of Shropshire website in your application or mashup. For non-rate limited, or commercial use, of the data please contact Soldiers of Shropshire for licensing terms. You agree to your use of our API being monitored.
Please request an API key from the developers: Orangeleaf Systems Ltd [email protected]
The search records API call is passed a search query and returns a corresponding result set.
you must have: queryType=lucene and fq=partner_code:SHYKS to just search the holdings of the Soldiers of Shropshire Museum as CollectionsBase holds many data sets from many different projects.
you must have q=search term
key=your api key from Orangeleaf Systems
startPage=N the offset from which the result list paging should start, default is 1
count=N the number of the results to return in the listing, the default is 15
sort=title – the field upon which results are sorted. If sort isn’t specified the results are sorted by relevance. sort by title is the other option
facet=on – show the default facet lists
facet.mincount=10 – show only facets with at least 10 documents in the index
format=rss – other formats to follow, defaults to RSS
Advanced Query Syntax
q=+term1 +term2 both terms must match in documents
q=+term1 -term2 term1 must be in documents, term2 must not be in documents
q=dc.subject:term1 search only dc.subject index
By default, all contents are searched. You can narrow this to just the following Qualified Dublin Core indices:
Additional Query Filters
If you wish to have additional Filter Query parameters, supply them in the standard array syntax. So, to show only results with a thumbnail image, use fq=have_thumbnail:1
Above all, have fun
If you have any questions please email the developers at [email protected]
It’s easy to donate today, and your money will be put to really good use. We’re nearing the end of our ‘Soldiers of Shropshire’ appeal, but we are now building our reserves in anticipation of our upcoming re-display. Please consider making a donation – every penny counts –
Help us tell the stories of our Regiments in a better way, and protect our collections for years to come…
To make a one-off payment, please either download the Donation Form or use the buttons below to make a donation online.
All donations are gratefully received and will be acknowledged with a letter of thanks.
Make a regular Donation
If you can donate a regular amount, it allows us to plan for the future. Without MOD or public funding, regular donations really help us deliver the museum’s projects. Click the Paypal button below and choose the amount you’d like to give each month. You don’t need a Paypal account, and can pay by card.
Gifting items for display in the Museum
The Museum has one of the most complete and comprehensive Regimental Collections in the UK and is not looking to acquire any specific items at the moment.
Our Collections Policy makes reference to the following items that we will consider for donation:
Medals belonging to a former or current Soldier of Shropshire
Bundled archive papers and photographs relating to a Soldier of Shropshire
Nevertheless, should you have an item or artefact other than those mentioned above, and you wish to donate it, we are always happy to discuss. For details please either e-mail the Director [email protected] or telephone: 01743 358516.
Click here for the latest version of our Donation Guidelines.
Please do not bring items to the Museum without first making contact with the team, as we cannot accept them.
Gifting unwanted items for Sale Only
If you have any military items or military books that you no longer require and would be happy to donate for us to sell and use the money for the benefit of the Museum, we would be very happy to receive them.
If you have anything that you think may be of interest to us, please e-mail the Curator at [email protected] or telephone: 01743 358516.
We are Soldiers of Shropshire
Follow the evolution over 300 years of the British Army by visiting the Soldiers of Shropshire Museum at Shrewsbury Castle . We have a wide variety of family friendly activities , a fantastic evening lecture series and hold a spectacular collection of uniforms, weapons, medals and silverware.
IMPORTANT NOTICE: Soldiers of Shropshire Museum is currently closed to the public to help prevent the spread of Coronavirus (Covid-19).
Please look out for updates here and on Social Media. In the meantime, please consider making a donation to help keep us going whilst we can’t open…